thank you email

25 Useful Thank you Email Examples to Use in 2023

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Everyone loves getting a nice gesture; thank you is the best word you can say. So whether you’re saying thank you for a new job, great service, or to like a company, we’ll help you learn how to say thank you in a meaningful way and make it personal. 

This article explains 26 useful thank you email Examples to use in 2023. Don’t worry if it’s your first time; we are presenting you with different thank you phrases, words, and more, as well as thank you email templates and examples that you can use to say thank you in any situation.

Thank you for reading the blog so far! Let us begin.

What is a thank you email?

When interacting with a client for the first time or having a successful meeting with team members, you may need to give them a quick “thank you” response.

Then the next step is to send a thank you note expressing your appreciation. Whatever the goal, every industry can immediately benefit from a small thank you message sent to the customers.

Thank you emails are an integral part of email marketing and are also very useful for brands to establish a solid foundation for their customers.

And remember that a thank you note can inspire the recipient by making them feel confident in buying from you.

Why should you set up an automated thank you email?

Depending on the email, receiving a thank you note for your business is always nice. These emails increase the possibility for businesses to interact with their customers or visitors.

When people show interest in your business, it’s natural to show appreciation by sending a small thank you note.

As a result, these emails can automatically build brand loyalty with a touch of personalization.

When should you send an automated thank you note?

Emails are triggered based on user behavior and are always updated and sent when the customer expects them. Automated thank-you emails should be at most 20% of a company’s marketing communications. Sometimes this percentage may vary depending on the needs.

Tips for writing an effective thank you email

1. Use a clear subject line

The subject line is the key to your email and can affect the chances of improving your open email rate. When writing your headline, always try to keep it simple and objective. The email subject line should convey your message. Add a personal touch to your title by including the customer’s name.

2. Express gratitude

Thank the recipient for everything, whether it’s a purchase, a social media referral, or a case study, and express your sincere gratitude. Tell them you appreciate what they gave you and how it has helped your business. 

3. Be brief

It’s best to keep your message short. Long emails are a dead end, and the reader loses interest in long paragraphs.

For example, your desired thank you email after a phone conversation should be (on average) 85-150 words. 

4. Use email personalization

Personalization in your email marketing campaign can do wonders for your company. If you write a thank you note to your clients every year, you can mention a milestone that happened during your time with them. Customers get more involved if they see a personal touch in your emails.

5. Use an appropriate closing

The best way to close your email is by using words like Best Regards or Kind Regards.

Other appropriate closings may include the following:-

  • Cheers
  • Faithfully
  • Respectfully
  • Sincerely

Thanking your customers is a great way to increase loyalty and retention so take advantage of it.

25 Useful thank you email examples

1. Thank you email after a meeting 

After a meeting is a perfect time to send a thank you message to the visitors to let them know the significance of their existence in the meeting. 

Hi Jack,

Thank you for virtually meeting with me today at the orientation with new clients. I loved your presentation and the creativity.

You gave some great ideas about the (subject) during the meeting. We can have a short discussion on how to enforce those ideas.

Keep up the amazing work.

Regards,

XYZ

2. Thanks for signing up

People who register for your product/service engage with your business.

You should be there to thank people for signing up.

Ensure that you thank them for being there for you. This email also works as a welcome email.

This email helps to increase click-through rate.

Hi James,

Welcome to [Name of  the company]

Thank you for signing up to join our weekly newsletter.

You will be automatically notified whenever a new article is published. We look forward to your constant presence.

Keep up the amazing work.

Cheers,

XYZ

3. Thanks for the job offer

This email presents a favorable response to your latest employer. An example of this email is given below-

Dear (customer name),

Thank you for your job offer; kindly accept this email as formal approval.

I’m eager to join (name of the company) and can’t wait to begin! Please get in touch with me if you require any extra information.

I am looking forward to working with you. 

Thanks and Regards!

(Name)

4. Thanks for becoming a member

It’s great to thank your customers for becoming your members. In such an email, you can explain to the subscribers how they can make the most of their new sign-up. The aim of this email is twofold. It welcomes and thanks each person for becoming a member. It also offers usability tips and links for additional resources.

Hi (Name of the customer),

I wanted to reach out to you personally and thank you for becoming our member. My company welcomes you onboard and thanks you wholeheartedly for becoming our active member. 

You’ve helped us to (insert details).

Thank you for everything!

XYZ

5. Thanking for customer loyalty

As the name suggests, this type of email thanks the subscribers for being loyal and always supporting the business.

Dear [Name of the customer],

We are pleased to inform you that you have been with us for a year. We are very grateful to you because we wouldn’t be here without loyal customers like you. We want to thank you for being an integral part of our family. 

Thanks and have a great day!

Sincerely,

XYZ

6. Thank you email to an employee 

It’s a great idea to send a thank you message to your employees and let them know that their contribution has significantly helped the company in many ways.

Hi ABC,

I value your help in getting the cafe ready for the opening.

You have always been there to help through thick and thin over the past few months. The outcome has come together flawlessly, and we are ready to roll.

I’m looking forward to working with you on more projects.

Cheers

XYZ

7. Thanks for registering for our event

If you are holding any event or seminar, ensure you thank the users interested in your event. Please send an email immediately so that people know that they have been successfully registered.

Hi (customer name),

Thank you for registering for [name of the event].

We’re excited to see you at the event.  Please get in touch if you require any extra information.

Looking forward to your valuable presence. 

Thanks and Regards!

(Name)

8. Anniversary thank you message

Another great example of such emails is thanking customers on your anniversary for being a part of your journey. Such celebrations with the help of email can have an everlasting impact on your customer.

Hi (customer name),

It’s a big week for us at [name of the company]. We’re turning 6 this month.

As one of our best subscribers, we want to thank you for being an integral part of our company.

We hope you will keep supporting us in our future endeavors.

Cheers,

XYZ

9. Thank you message on a special day

There are numerous special occasions celebrating the contribution of those who have benefited our lives. On these special days you can show your gratitude to these people.

Hi (customer name),

It’s a big week for all the father’s out there. 

Happy Father’s Day!

Thank you for being there on every step of the way.

Cheers,

(Name of the company)

10. Thanks for sharing our content email 

Creating content is a creative and exciting task. Always write thank you messages to your customers whenever they share your social media posts, eBooks, etc.

It’s your golden chance to emphasize the sharing option to your email list. 

Hi Jason,

Thanks for sharing our social media post with your friends. It has helped us get new prospects, and we could not be more thankful.

However, we have given you 50% off on your next purchase to show our gratitude.

We hope you continue sharing the content with your friends and family.

Regards

ABC

11. Thank you message for opening an email

There are subscribers in your email list who always open your email.

This type of email helps determine the specific action the recipient takes. You can send your subscribers a thank you email to show appreciation. 

Hi ABC,

It has come to our notice that you have opened 20 of our emails in the last 40 days. Hurray! It means you like getting messages from us.

Please keep supporting us by becoming a member of our member’s club. The subscription starts at $4.99.

Regards,

XYZ

12. Thank you for downloading email

This email shows users that their engagement is noticed. Keep track of the total number of downloads to send out premium content. You can also offer them additional discounts or access to offline events.

Hello (Name of the customer),

Your engagement with us never goes unnoticed. Thank you for downloading our content.

We’re excited to hear how this content inspires you.

Also, you can check some of our latest offerings below.

Cheers!

XYZ

13. Thanks for the referral

Word-of-mouth communication is one of the most effective ways to advertise a business or a job position. You can track which users referred you and thank them for doing so.

Hi (Customer Name),

Thank you for referring me for the (job title) at (Name of the company). I have completed my application and I hope I shall  be selected for the interview. 

I am thankful for your support and value your help in finding me a job.

I will let you know the progress. 

Regards

(Your name)

14. Thank you email about the bonus 

Always be sure to say thank you if you have received a bonus. In this email, be to the point and show how money is valuable to you.

Dear XYZ,

Thank you for sending my bonus this month. This will be very helpful to my family and me and greatly appreciated.

Thanks,

(Your name)

 15. Thank you email for an interview

Sending an email after an interview is important. A post-interview thank you email can be brief, but it must be sent promptly. 

Dear (name),

I am writing to express my thanks for the recent interview. I enjoyed our discussions and learning about this exciting opportunity at (company name).

If you require further information, please don’t hesitate to contact me anytime.

Thank you so much for the interview opportunity.

Kind regards,

(Your name)

16. Thank you email to the recommender

Getting a job takes time and effort. If someone has recommended you, you should recognize that. This email to a recommender positively reflects your personality.

Hi (name),

Thank you for recommending me for the (position) at (company). 

This wouldn’t have been possible without your recommendation, so thank you once again.

(Your name)

17. Thank you email after negotiation

This email is about setting out a positive and productive relationship for the future.

Hi (Name of the customer),

Thanks for being so professional through our negotiations. While such discussions are always challenging, it was a lot of fun. I hope you are as happy with the outcome as we are.

We can’t wait to start working with you.

Regards,

(Your name)

18. Positive feedback thank you email

The following messages can be written when responding to positive feedback from a person:

Hi XYZ,

Thank you for your favorable feedback during my assessment. Listening to what you had to say about my performance felt wonderful. 

Looking forward to another fantastic year at [Name of the company].

Regards,

(Your name)

19. Gratitude Email 

Hi, [Name of the customer]; 

We want to drop a brief message to communicate our genuine gratitude. Your recent purchase allows us to do what we love and provide quality products. 

Cheers,

XYZ

20.  Post purchase Thank you email

Welcome to the family, [Name of the customer]

 We at [Name of the company] love our customers, so we thank you for your purchase. 

Sincerely

ABC

21. Feedback Thank you Email

Hi, [Name of the customer]

 Thank you for your recent purchase. We hope you love the new [product name]. If you haven’t started using it, kindly do and let us know your feedback.

Your feedback is valuable to us!

Regards

[Your name]

22.  Thank you email for order placement

Hi, [Name of the customer]

We have received your order! We will let you know when it is shipped.

Sincerely,

[Company name]

23. Thank you email for subscribing

Hi ABC,

Thanks for your recent purchase and for subscribing to our mailing list. We look forward to helping you discover exclusive deals, new arrivals, and upcoming events. 

Cheers

[Your Name]

24.  Thank you discount email 

Hello, [Name of the customer]

Thank you so much for your recent purchase. We value you and hope you enjoy your new items. 

Here’s offering you a 5% discount on your next purchase. This is our way of saying thanks to you.

Cheers,

[Your name]

25. When there is no open position 

Many times companies receive open job applications on a random basis. Whenever you receive such an email, you should notify the person. 

Dear ABC,

Thanks for sending your resume to (company’s name).

However, we don’t have any job vacancies matching your profile. I will certainly notify you if there’s a good match.

Thanks a lot for choosing us.

Good luck,

XYZ

HR

ABC Company

Conclusion

A well-crafted thank you note is the first thing customers remember about your product or service. Knowing how to thank customers correctly and at the right time will help your business.

So always have a thank you message and improve your brand communication through email, and you will see your customer relationship improve.

For more information regarding email marketing, you can schedule a demo with NotifyVisitors.

FAQs

1. Why do you thank your customers?

Customer retention is the best growth tool for e-commerce businesses today. When customers trust you and feel valued, they are more likely to return for future purchases.

2. How to write a thank you message after a purchase?

Begin your comments by greeting the customer by name. Tell them to contact you if they have questions or problems, and sign it with your name. 

3. Can I send a thank you note to a client?

Yes, you can do it. If you get a few orders a month, you can do it. But if your sales are growing, hire a service to do it for you.

Tanya

She is a content curator at NotifyVisitors. She writes SEO-friendly blogs and helps you understand the topic in a better way. Apart from writing, she likes to do painting and gardening.

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