Many people stop reading an email after the last complete sentence. After all,
most email signatures are something like “Best of Luck,” “Thank you,” “Sincerely,” or something equally dull and there isn’t worth reading a million times.
However, the ubiquity of annoying email opt-ins is a massive opportunity for marketers. Ending with something memorable and personalized will make you stand out and give you one last chance to connect with your prospect.
So, combine a strong email closing line with a unique closing statement to make an impression. This blog will teach you 40 best email sign-offs you can use for better conversion.
Why is an email sign-off meaningful?
How you enter your email sign-off affects whether or not you want the reader to take further action.
According to a study of more than 350,000 email flows conducted by email marketing software provider Boomerang, not only does a simple sign-off at the end of an email improve your overall response rate, but using one that includes a thank you note can also significantly improve your email.
Whatever you choose, remember that your email sign-off is your last impression on your reader. It’s the last thing they read and determines how quickly they respond, or if they respond at all.
How can you sign off an email?
An email sign-off should include the following things-
- It matches the context of your email message.
- It shows how familiar you are with your host.
- Represents a strong comment or request sent by email.
Your sign-off can have a significant impact on how your reader views you.
What is the best way to sign off an email?
Email sign-off is an essential part of the email. All the best emails set right the final tone and tone of the message. Without them, your email may look incomplete and may not have the desired impact.
Your email sign-off is as necessary as the cherry on top. It helps people learn about you and how you feel about them and gives you another opportunity to build relationships.
Four golden rules for signing off an email
Before we get into the hack, let’s practice the four golden rules of signing:
- Always remember: This is the most critical factor in choosing the fitting email ending. Make sure it matches the tone of the email and your relationship with the recipient.
- Include your contact information: In your first email to anyone, including all the necessary information: full name, professional title, phone number, contact information, etc.
- Ensure you understand the grammar correctly: The first word of your sign-off must start with a capital letter, and the signature must end with a comma. If you make a mistake, you will look naive and ignorant.
- Be creative: Mix things up – using the same old sign-off when sending an email can look like you’re putting in no effort.
- Use Email Domain Name: Make sure that you include your contact information such as contact number, email domain name, or professional email address just after you sign off so that it will be easy for a recipient to contact you.
40 Best Email Sign Offs that you can use
A) Formal email sign-offs
This could not be more professional! This sign-off works because it doesn’t raise any expectations, but be careful when using it. However, remember that sometimes it doesn’t sound particularly kind. If it’s used on the wrong occasion, it looks like you don’t care about the recipient or the experience you’re writing about.
2. Best Regards
A safe choice if you want to sound friendly to someone you don’t know.
3. Warm Regards
This is also an alternate way to sign off your email. It is one of the best email sign-offs when extra warmth is needed.
4. Yours sincerely
The old letter format we learned in school is perfect for a professional email. However, it can seem tedious, so you should avoid it if you are a small business and choose something more informal.
5. Best Wishes
It is a tremendously formal way to end your email with a friendly touch. Make sure you only use it if it fits well with the overall tone of your message.
B) Friendly business email sign-off
This email signature is like a complete final pass-part out. It is one of the most common, formal yet pleasant email endings, but avoid using it if you want to make your message sound more dynamic and engaging.
7. My best
It’s not that different from the above, but it sounds a little more personal if that’s what you want to achieve.
8. All the best
Suitable for professional and informal emails, “All the best” is a lightweight but not too comfortable icon—ideal for business letters with a relaxed tone.
9. Have a great day/week/weekend
Good signup that can finish your emails on a positive note.
10. I hope this helps
This is good, but it only works with valid information at the end of an email.
C) Signing off with a Compliment
Compliments often make people feel better about their work and themselves. It is a great way to build trust and good relationships with clients and business partners.
11. Thank you
12. Best Wishes!
13. Keep up the excellent work!
14. You are a rockstar!
15. Always a pleasure to work with you!
16. Whatever you decide, keep up the great work!
17. Stay Amazing!
18. For your continued success.
19. You are an inspiration!
20. You Brighten up my day!
D) Thank you for email sign-offs
21. Thank you in advance
Expressing gratitude leads to great results. However, thanking someone in advance can be seen as asking too much, so use it wisely.
22. Thank you
A simple thank you is appreciated. Use it when you want to convey that you expect the reader to take action, as it can convey a tone of Hope. It is a common practice and makes your signup email more authentic and warm.
23. I appreciate your (help, participation, comments, etc.)
It takes recognition to the next level. Use it when you want to show your appreciation for something the reader has done for you.
E) Email sign-offs to continue the conversation
Sign-offs can be a great way to encourage further communication with the recipient.
24. Looking forward to talking more about “Xyz” / learning more about “Xyz”
Adding something specific shows that you mean it and are interested in continuing the conversation.
25. Let me know if you want to talk about it over coffee
Another great way to express your interests and passions. It also suggests organizing business meetings in a fun and informal way.
26. I will follow up soon with more details.
27. Looking forward to hearing from you
It can be challenging, so use it with care.
28. Let me know how it goes
It creates a good follow-up conversation and shows you’re engaged and willing to help.
F) Motivational Email Sign-Offs
Closing encouraging emails shows recipients that you care about their success. If you know that the person you are emailing has an important event happening, kindly send them motivational emails. They will thank you for your support.
29. I wish you all the best at [event].
30. I am looking forward to hearing about your continued success.
31. Keep the hope!
32. I hope this helps.
33. Keep up the good spirit!
G) Unique email sign-offs
34. Looking forward to talking more about this
Keep the option open for more communication and add flair with a conversational method.
35. Let me know how everything goes
If you want the recipient to respond, you must create the right opportunity by signing off in this way.
36. Don’t hesitate to call if you have any questions
Throw in an article idea. Let your readers know you’re open to questions and make them more comfortable.
37. I hope your week is off to a good start
Everyone hates Mondays. Make your recipient’s Monday better with a friendly and cheerful cover.
38. One step closer to Friday
We admit it. Friday is what we all look forward to all week. Encourage your readers by reminding them that the weekend is near.
39. Congratulations on reading this entire email.
Long email? Your recipients deserve recognition!
40. Virtually Yours
Believe it or not, sign-offs are essential. It leaves an impression on whoever receives your email and even encourages them to take action.
1. What is an email sign-off?
Also known as a “verification”, email sign-off is a word or phrase used at the end of an email. It marks the end of your message politely and is always followed by a comma and your name.
2. Which email sign-off shouldn't be used?
Email sign-offs that should never be used are Yours truly, faithfully, and sincerely.
3. What should you use in an email sign-off?
- Stay under 3 to 4 lines of text.
- Enter your full name and phone number.
- Upload your photo.
- Include your social media profile.
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